Executive Assistant

Senior Executive Assistant

Full-Time, Remote (Working Hours: EST)



At The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

• Executive : Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
• Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
• Financial istration: Handle invoicing, track expenses, process reimbursements, and other light financial reporting tasks.
• Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
• Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
• Operational : Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
• Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring ability and progress.
  
  

Requirements

• 5+ years of experience as an Executive Assistant or in a similar senior-level istrative role.
• Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
• Native English speaker with excellent written and verbal communication skills.
• Comfortable working Eastern Standard Time (EST) hours.
• Highly organized, proactive, and detail-oriented with strong problem-solving skills.
• Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.
• Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.
• Discretion and professionalism when handling confidential information.
  
  

What We Offer

• Competitive salary and opportunities for professional development.
• Work with a mission-driven, high-performance team at the forefront of global asset management.
• A flexible, remote-first work environment with strong values of trust and autonomy.
• The opportunity to visionary leaders and make a real impact on company growth.
  
  

If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!