Project Coordinator

Are you an organized, proactive executor who thrives in a fast-paced marketing environment? Rare Necessity Digital Agency is looking for a Project Coordinator to our team and bring clarity, precision, and follow-through to every campaign we launch.

In this role, you'll turn big ideas into clear, actionable steps, making sure tasks are assigned, tracked, and finished on time. If you're detail-oriented, love using project management tools like ClickUp, and understand how marketing channels like social media, email, ads, and creative come together, we'd love to connect with you.

What You'll Do

• Translate marketing strategy into detailed task plans across departments (Social, Email, Ads, Creative).
• Manage task creation and updates in ClickUp, keeping deliverables organized and on track.
• Serve as the main point of for your assigned department, monitoring task flow and ensuring ability.
• Confirm execution of deliverables (email sends, posts, ad launches) by collecting screenshots, links, timestamps, or system confirmations.
• Monitor campaign calendars to align tasks with scheduled launches and deadlines.
• Conduct proactive daily follow-ups with teams to ensure deadlines are met and nothing is delayed without escalation.
• Identify and escalate blockers, timeline risks, missing assets, or team delays to the Project Manager immediately.
• Maintain working knowledge of campaign dates (email drops, post schedules, ad launches) and align tasks accordingly.
• Manage task flow and execution through all campaign phases, without leading strategy shifts.
• Anticipate and communicate potential project risks early (ex: missing assets, delayed creative, bottlenecks)
• Maintain clear, professional, organized communication in Slack, ClickUp, and all documentation.
• Conduct quality assurance reviews before submitting deliverables for final approval.
  
  

We're Looking For Someone Who

• Has experience coordinating digital marketing projects (social, email, ads, creative).
• Understands how to manage timelines, documentation, and cross-functional collaboration remotely.
• Highly organized, deadline-driven, and thrives on keeping projects on track.
• Highly experienced in tools like ClickUp, Slack, and Google Drive.
• Communicates professionally and proactively-no micromanaging needed.
• Has a sharp eye for detail (grammar, file naming, creative alignment).
• Is confident in making consistent follow-ups to ensure nothing slips through the cracks.
  
  

This is a remote role where you'll collaborate with a fast-paced, high-performing team focused on executing top-tier marketing campaigns.

If you're a proactive, detail-driven professional who thrives on keeping projects moving and ensuring smooth execution across teams, we'd love to hear from you!

Salary: $1000 - $1200 per month

Job Posted by ApplicantPro