Receptionist

Who You'll Work With

You will be based in our Buenos Aires, Argentina office as part of our istrative team.

Your Impact

You will be the first point of and a primary resource for visitors to our office.

In this role, you will be in charge of coordinating transportation (airport-hotel, office-hotel, and in some cases for dinners/tours) for these visitors. They will sometimes have team meetings at the office or at an external venue and you will be the helping hand on booking a room for them, ordering lunches, and providing any office supplies they may need to have a successful meeting.

You will look after our office security by making sure that every visitor holds a visitor badge and by monitoring the logbook.

Sometimes we have vendors who need to have access to the secured areas - in such cases you will lead them to those areas and stay with them until they are done to make sure they are not exposed to confidential information.

You will be in charge in greeting everyone as they come to the office, as well as answering inquiries over the phone. You will make sure we have enough stock of office supplies, and you will place orders for new supplies on a monthly basis. You will keep an eye that our cleaning vendor complies with our contract and expectations, and make sure that our office is always neat and clean.

You will work closely with the istrative and Finance team to assist in the monthly processing of invoices from regular office vendors. This includes notifying vendors of deadlines, following up on required documentation, and compiling all necessary backup materials to ensure proper and timely payment.

Your Qualifications and Skills

• 1+ years of istrative experience ing a high-level manager is a plus
• Excellent organization and time management skills 
• Diplomatic and highly communicative person (in person, e-mail and phone) 
• Ability to demonstrate an energetic and dynamic ambiance, being able to work in a fast-paced environment 
• Knowledge of Microsoft Office and open to learning new organizational programs and applications 
• Experience in managing events is a plus
• Fully fluent in English and Spanish (both verbal and written)
• This role requires a high level of organization and attention to detail